This presentation is not about grudging about this time. It is about discussing patterns in a non-personal.
Past organizers who didn’t help this year. New organizers who fell off. Things happen in their lives so that they can’t happen.
- Challenge of volunteer management
Wiki people don’t necessarily want to have a person with whom the buck stops because we are wiki people. The flat mush is also an issue because there is no one person who can drive tings necessarily.
How hard it is to find a venue? This is a date finding issue. It needs to be done far in advanced.
Issues with who is planning the date. Need more lead time to get sponsorship. We need dates declared.
This year the mailing list had the venue found earlier. It was better than previous years.
Some information found on the mailing list should have been put on the wiki that was not on the mailing list. The wiki is a way that some people prefer to communicate only.
Users should be allowed to chose their way to get notifications. Don’t try to force people to get e-mail notifications of changes to the wiki.
There is a feeling with some people that we haven’t grown in terms of how many people attend that some of the early organizers would have wanted to attend. We didn’t do enough out reach to some of the related communities. This could be a big part of a marketing. We didn’t do that in ways that we could have. Outreach needs to improve.
Some people are not going to attend unless wiki events are held in California. If it moved off the west coast, would people attend? Could we do it successfully? How do you tap into local communities tech wise to promote events?
This is a good space. Some people are scared to use Open Space. They see it as hippy dippy. There are some cultures aren’t used to it. They are scared of trying to use the space.
What do you do to invite the gifts of people in the community to look into the future? Ask people to help with the future based on how they self identified how to give. Volunteers need to be plugged into a system where they an be most effective. Project management tool might be needed as a way of trying to help organize the event. This could also help create mutual accountability. It helps create a safe space where people can create a safe space where they need to step out.
We know things people need for conference. Every time, identifying those things again takes time. Things include t-shirts, conference space, invitations, facilitator, food, sponsorship.
You could create a date independent invitation where you ask people to help get the space as part of the invitation.
People worked for a month to rewrite the previous invitation. Do we need to do that again? Invitation might need to be customized for different communities. People who aren’t techy. People in neighboring tech communities. People who use them as part of their job (university, government, business professionals). Passionate people who use wikis but don’t see them as part of their use as part of their identity.
We don’t treat sponsors right at RCC. We need to print banners about them. The sponsors aren’t on the wiki as well as they could be. Some sponsors are reliable but a lot aren’t. We need a committee for sponsorship so that there isn’t any duplicating of sponsorship.
Is conference call a good thing? Is it a walled garden? If we do it, we need an agenda before the conference call to encourage people to attend.
Wikimania is in late August 2009 in Brazil.
WikiSym is in the fall in October in October in Orlando.
Wikimania 2010 will be in western Europe.
WikiWednesdays are local and scattered. There isn’t really formal organization.
We need a RCC in the late winter, early spring for the next one.
People have been tossing up an idea of a west coat wikimedia meet up. It doesn’t necessarily effect our community.
Is there a value opportunity for moving the event? Do we lose momentum by moving the event around? Do we lose the leadership? If it isn’t kept in Portland, there isn’t a great way to do that.